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Warehouse Policy and Procedure

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Receiving Material

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1. What is the first thing you should do when material arrives?
Immediately move it to stock Retrieve the packing slip and confirm quantity, size, color, and condition Tag the salesperson Validate the PO
2. After confirming the packing slip, what must you do with it in the PO?
Throw the physical copy away Scan it and upload it to the warehouse shared drive Take a picture and add it to the PO log notes Keep it in your pocket
3. When receiving materials for your warehouse, how should quantity be entered?
Use “Set Quantity” Enter zero first, then adjust later Only enter quantities for undamaged items Manually enter the received quantity
4. What must be included on the PO Tag?
Vendor pricing and salesperson Customer name and SO number Only product name and warehouse initials PO Number, Date, V/R, Material Description, Quantity, Storage Location
5. When moving material from Receiving to Stock, what must you do?
Change the 'To Location' to the exact shelf/bin, add quantity, and validate Only change the quantity Skip the transfer if the material is small Enter the transfer but do not validate
6. What is the purpose of tagging the salesperson in the Sales Order?
To notify them of new pricing To assign them a PO task To inform them of the material arriving To say hi
7. When receiving material for another warehouse, what should you do with the receipt in Odoo?
Validate immediately Delete the receipt Enter quantities, mark yourself Responsible, save but do NOT validate Skip the receipt entirely
8. What must be done when damaged material is received?
Discard it immediately Receive the material, document damage, and create a replacement order Send it back with the driver Hide it until the vendor confirms replacement
9. Completed entries from the Transfer Sheet should be updated how often?
Daily Weekly Monthly Quarterly
10. For partially picked-up POs, what must the driver do?
Refuse to leave until all material is loaded Return the entire order to the vendor Throw away the old PO and print a new one Write on the PO what was NOT picked up and notify warehouse and receiving managers